Open and resave a presentation.

 Click the File menu and select Open…

 Locate and double-click E-mailResults-01 file to open the presentation. Click the Enable Editing button in the Message Bar at the top of the presentation so you can modify it.

 The file will be renamed automatically to include your name. Change the project file name if directed to do so by your instructor. Press shift+command+S to open the Save As dialog box and save this presentation.

NOTE: If group titles are not visible on your Ribbon in PowerPoint for Mac, click the PowerPoint menu and select Preferences to open the PowerPoint Preferences dialog box. Click the View button and check the Show group titles check box under Ribbon. Close the PowerPoint Preferences dialog box.

Change the bullets for additional emphasis.

 Display slide 2. Select the bulleted text.

 Click the Bullets drop-down arrow [Home tab, Paragraph group].

 Select Bullets and Numbering to open the Bullets and Numbering dialog box.

 Change the Size to 80% of text.

 Click the Color button and select Orange, Accent 6 (last color/first row) (Figure 1-109).Figure 1-109 Change bullet color

 Click the Gear icon under Customize button to open the list of symbols/emoticons.

 If necessary, click the Bullets/Stars icon at the bottom of the menu.

 Click the Black Right-Pointing Pointer (Figure 1-110).Figure 1-110 Black Right-Pointing Pointer

 Click OK to close the Bullets and Numbering dialog box.

Reuse slides from another presentation to follow slide 2, the current slide.

 Click the New Slide drop-down arrow and select Reuse Slides…

 In the Choose a File dialog locate the resource files donloaded from the Resources ink.

 Select the presentation E-mailContent-01.

 Click OK to load the new slides (Figure 1-111).Figure 1-111 The Choose a file dialog

 This presentation has spelling errors that you will correct later.

 Use the Thumbnail pane to rearrange the six slides in this order:1 Getting Results with E-mail2 Ask These Questions3 Why?4 Write a Meaningful Subject Line5 Organize It!6 Keep It Short

Select slide 1. Click the Spelling button [Review tab, Proofing group].

 Correct all spelling errors: “receive,” “Careless,” “organized,” “capture,” “response,” and “separate.”

 Click OK when the spell check is complete.

 Close the Design Ideas pane if it opens.

Use Copy formatting to change list bullets.

 Display slide 2 and select the body placeholder with the bulleted text.

 Double-click the Copy formatting button [Home tab, Clipboard group] so you can apply what you have copied more than one time.

 Go to slide 3 and click the list to apply the change for the first-level bullets.

 Repeat for slides 4 and 5.

 Press Esc to end formatting or click the Copy formatting button again.

Insert a picture and apply a Design Ideas layout if available.

 Select slide 6 and delete the picture on the right.

 Click the Pictures button [Insert tab, Images group] and click This Device to open the Insert Pictures dialog box.Click the Insert tab. Click the Pictures button and select Picture from File…

 Browse to the resources files downloaded from the Resources link.

 Select At-Symbol-01, then click Insert. Depending on your version of PowerPoint, the Design Ideas pane will open.

 Click the thumbnail similar to the layout in Figure 1-112. If the Design Ideas pane did not open, move and size the picture on the slide as shown in the Figure.Figure 1-112 Ending slide layout

 Close the Design Ideas pane if it is open.

Select the picture on slide 6 and click the Alt Text button [Picture Format tab, Accessibility group] to open the Alt Text pane. Delete text that may automatically appear.

 Type the description A person showing notebook features.

 Close the Alt Text pane.

 Select the title text, “Keep It Short.” Click the Font Color button [Home tab, Font group] and select Orange, Accent 6 (last color/first row).

Apply one transition and effect option to all slides.

 Click the Transitions tab.

 Click the Switch transition from the gallery (Exciting group).

 Click Effect Options [Transition to This Slide group] and select Left.

 Click Apply To All [Timing group].

Preview the presentation in both Slide Sorter and Slide Show views.

 Click the Slide Sorter button [Status bar].

 Press command+A to select all slides. Click Preview [Transitions tab] to examine the movements in Slide Sorter view.

 Select the first slide and click the Slide Show button [Status bar]. Advance through the slides to see the movements in Slide Show niew.

 Double-click slide 1 to open the slide in Normal view.

Change presentation properties.

 Click the File menu and select Properties.

 Click the Summary tab.

 Type the following information in the respective fields on the Summary tab. The title may appear automatically.


Getting Results with E-mail




Your Name (unless it already appears)


This presentation is for the new hire seminar.

 Click OK to close the Properties dialog box.

Print slides as a handout.

 Click the File menu and select Print…

 Select the appropriate printer and click Show Details if necessary.

 Change the following Settings by clicking the button list arrow for each option:Which Slides to Print: All (6 slides)What to Print: Handouts, 6 slides per page, Frame Slides, Scale to Fit PaperPrint Order: Collated (if available for your printer)Orientation: PortraitColor Range: Grayscale (or Color if you prefer)

 Click the Print button at the top of the Backstage view. IMPORTANT: Print your file only if requested to do so by your instructor.

IMPORTANT: When you are finished with this project, your presentation should contain 6 slides. If it does not, your project will not grade properly and you may lose a significant number of points. Check your work carefully.

 Save and close the presentation (Figure 1-113).Figure 1-113 PowerPoint 1-2 completed

 Upload and save your project file.

 Submit project for grading.

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